AUGUST 3-9, 2026
720 W. Smith Rd Medina, Ohio 44256
VENDORS
If you have your own business, or even work for someone else, the Medina County Fair is a great place to advertise! The fair is the largest event in Medina County with over 100,000 people attending each year. Where else can you reach so many people in one week? Our application form is online and very easy to complete and we have outside spaces as well as inside spaces available. Your application is kept on file for the current year, which means you will need to reapply each year. I am sure that you will agree that this is a great value for your business venture. We invite you to join us!
​
Please note that inside concession spaces are $400 (10 x 10) and $700 (10 x 20).
Inside Concessions Q&A
Building location:
735 Lafayette Road (or Route 42), Medina, OH 44256. The Fair Office is at 720 West Smith Road, Medina, OH 44256. These 2 locations are both on the grounds but at opposite ends of each other.
Parking:
There are no parking passes. As long as you park on our grounds it is free.
Building hours:
10a.m. – 10p.m.
last day of fair (Sunday, August 3) you can begin to tear down your booth at 8p.m.
Gate Admissions:
With your contract you will receive 14 individual daily gate admission tickets which you will need to pick up at the Fair Office (we will NOT mail them). These tickets are released as long as the Fair Office has your signed contract, full payment, and a copy of your company’s liability insurance.
How do the tickets work:
The 14 tickets can be used by anyone or 2 people all week; if you need more tickets the Season Ticket of 7 gate admissions is $42 ($14 savings) and is on sale through the first day of fair (goes off sale Monday, July 28th at 9p.m.), they can only be purchased at the Fair Office. Tickets CANNOT be left at the Fair Office for others to pick up or the gates that is your own risk if you choose to do so. The person who initials the top of the contract for the tickets gets all 14. It is your responsibility to distribute the tickets to the workers, EVERYONE must have a ticket to enter the fairgrounds/Community Center building.
Re-entry:
If you work your booth, leave and plan to come back to the fair that same day, make sure you are stamped when you come into the fair, if the stamp is coming off, but still shows there is signs of it, you can ask the person stamping at the gate to re-stamp you. If there is no sign of the stamp being there at all, they will not re-stamp you and you will have to pay or use another ticket to get back in.
Booth location:
Your booth space will be marked on your contract (C.C. #) or TBA if you are new. The concession chair will assign your booth space and there will be a big map in the building and workers to help you locate your space. Once we have the final map, it will also be on our fair website: www.medinaohiofair.com
What comes with what size booth:
Each 10ft. space will receive one (1) 8ft. table and two (2) chairs. Additional tables and chairs are available for rent: tables - $10.00 ea. and chairs - $5.00 ea. Rental fee of the additional tables/chairs is to be paid with the contract amount in full at the Fair Office. This is a first come first serve basis. Subject to the Lessor’s approval is additional tables and chairs provided by lessee.
Booth set up:
They are separated by curtains. 2 short sides and 1 tall in the back. Yes, you may pin a sign on the curtains.
Set up hours:
Saturday, July 26; 10a.m.-4p.m, Sunday, July 27; 9a.m.-9p.m. and the first day of fair (Monday, July 28) your booth has to be ready to go by 10a.m.
Access:
The front doors of the Community Center will NOT be opened unless there is a ticket taker there, that being said, you will need to enter through Gate #10 (to the right of the building) by using a ticket provided to you through your packet or pay. There will be a man door on the East side of the Community Center that you then can enter by showing your stamp proving you have paid/given your ticket to enter the fairgrounds. You will have to either walk or wagon your items in if you plan to do last minute set up on Monday, July 28th.
How early can one get into the C.C.:
The gates all open at 8a.m. daily so you are able to get into the building sooner that 10a.m. by entering through Gate #10 (to the right of the building) and entering through the man door on the East side of the Community Center. The main doors to the Community Center will not be open unless there is a ticket taker there or it is 10a.m. when the building opens.
Staffing the booth:
The lessee must at least maintain their booth space during open hours of the building.
Emergency Text System:
Text FAIRSTAFF to 69310 to register. You will receive a confirmation text. It will be used during the fair to send important information and emergency alerts specific to fair staff and vendors.
Insurance Policy:
The MCAS needs a copy of the company’s liability insurance for $1,000,000 listing the Medina County Agricultural Society as additionally insured. IT CANNOT BE WRITTEN IN. This is asked for every year, no tickets will be released to your company unless we have this in our office.
$50 guarantee is no longer a roll over deposit. If you want to make a deposit for the following year, please go to the Fair Office at 720 W Smith Rd.
Wi-Fi:
Yes, there is Wi-Fi and it is free.
Teardown hours:
You may start tearing down your booth starting at 8p.m. on Sunday, August 3.
You can also do more teardown on Monday, August 4 from 8a.m. – Noon.
Anything left after Noon on Monday, August 4 will become property of the Medina County Agricultural Society unless prior arrangements have been made with the Fair Office before that Monday after fair.
End of Fair wrap up:
You may put a deposit down (Min. $100) to secure your space for the 2026 fair at the end of the 2025 fair.
Contracts for 2026 will go out in the mail around the end of February/beginning of March of 2026.
Outside Concessions Q&A
Gate Admissions:
With your contract you will receive 14 individual daily gate admission tickets which youwill need to pick up at the Fair Office (we will NOT mail them).
These tickets are released as long as the Fair Office has your signed contract, full payment, and a copy of your company’s liability insurance.
Re-entry:
If you work your booth, leave and plan to come back to the fair that same day, make sure you are stamped when you come into the fair.
If the stamp is coming off, but still shows there is signs of it, you can ask the person stamping at the gate to re-stamp you.
If there is no sign of the stamp being there at all, they will not re-stamp you and you will have to pay or use another ticket to get back in.
How do the tickets work:
The 14 tickets can be used by anyone or 2 people all week;
If you need more tickets the Season Ticket of 7 gate admissions is $42 ($14 savings) and is on sale through the first day of fair (goes off sale Monday, July 28 at 9p.m.), they can only be purchased at the Fair Office.
Tickets CANNOT be left at the Fair Office for others to pick up or the gates that is your own risk if you choose to do so.
The person who initials the top of the contract for the tickets gets all 14. It is your responsibility to distribute the tickets to the workers, EVERYONE must have a ticket to enter the fairgrounds/Community Center building.
Gates:
Gates open at 8 a.m. daily, you will need to have a ticket to enter the fairgrounds.
Gates that accept deliveries:
Gate #1 (Track entrance off W. Smith Road) or
Gate #4 (Antique Power/Memorial Garden gate off W. Smith Road).
If deliveries are sent to the Fair Office, you will be paged or called to come sign for them and pick them up, the Fair Office will NOT sign for concession packages.
Fair hours:
8a.m. – 11p.m.
Stands need to be open and operating by 11a.m. unless you are breakfast establishment.
Last day of fair, August 3, vendors can start tearing down their concession at 10p.m. (when fireworks start)
NO VEHICLES ALLOWED ON THE GROUNDS UNTIL 11P.M. NO MATTER WHAT.
Set up hours:
Starting Friday, July 25 the gates will be open for vendors to come in and start setting up for fair week. The concession chair will be around on the grounds through out the weekend before fair to help locate concessions spaces. Your contract number (top right-hand corner of your contract) will be spray painted on the ground.
What you get with your space:
You receive your space only.
Every contract pays for electric whether it is used or not.
You are responsible for tent/tables/chairs/trailer. If you are putting up a tent, the factory
tags MUST be on the tent, the fire dept. does go around and inspect the tents to make sure they are flame retardant.
Tents that are on blacktop/chip and seal must be weighted down; they CANNOT be staked.
Tents in grass areas can be staked, but please make sure your tent stays in your site footage (including the staking of the tent).
Each space must have a 5lb. fire extinguisher as well.
If you have a larger tent, then you need to fill out a city tent form which can be obtained from the Fair Office.
Propane in Concessions:
Proof of your propane lines being pressure tested must be present in your concession, the fire dept. does go around and check this. If you did not have your lines pressure tested or do not have the documents to prove it was done, your concession will be closed until it can be proven.
Camper Pump Out:
The company who will be pumping out campers is Great Lakes Portables, they will be around early in the morning on Wednesday, July 30, Friday, August 1 and Saturday, August 2.
You will have to flag the driver down to be pumped out and pay them directly for this. We do not have the exact price at this time, we are guessing it will be $25-$40 a pump out.
Please have cash for this as we are unsure if credit/debit is accepted for this.